IRIS NATURALS INTERNATIONAL specializes in functional ingredients servicing the dietary supplement, Cosmeceuticals, Nutraceuticals and Pharmaceuticals industries.
We are hiring an Import / Export Shipping Assistant at our Forest Hills, NY location. Working hours for the Assistant position is 9:00am – 5:00pm with a 30-minute lunch break.
As the Shipping Assistant you will work under the supervision of the Managing Director. The Import / Export Shipping Assistant performs a wide range of activities related to ordering, receiving and shipping materials for IRIS TRADE and its division for Cosmetics, Nutraceuticals and Pharmaceuticals: IRIS NATURALS.
Job Requirements:
- Education: Bachelor’s degree
- Minimum of 3 years of related experience
- Fluent in English. Spanish and Portuguese languages are a plus
- Proficient in Microsoft Outlook, Word, Excel, and Adobe Reader
- Must confirm work eligibility by providing all required paperwork
- Referral letter may be requested
Salary:
- Competitive Salary, commensurate with experience
Responsibilities:
- Ordering Responsibilities:
- Receive clients’ orders for processing
- Verify information on client’s orders against company’s quote.
- Issue company’s purchase orders and shipping instructions to be sent to suppliers.
- Send sales order confirmations and/or proformas to clients.
- Follow-up with suppliers to ensure timely delivery of materials purchased.
Shipping Responsibilities:
- After receipt of materials, verify its accuracy against approved client’s samples and company’s purchase order requirements.
- Prepare materials to be shipped to clients by preparing packages and labels and by matching materials to their technical specifications.
- Create shipping documents to clients
- Obtain quotes from Freight Forwarders for domestic / international shipments and courier services
- Make recommendation as Freight Forwarder service to be selected for each shipment
Administrative Responsibilities:
- Maintain shipping documentation, files and files cabinets organized
- Check and maintain proper inventory levels for IRIS NATURALS products
- Purchase materials when inventory is low with approved vendor(s) on a regular basis unless otherwise requested by Managing Director
- Maintain vendors’ contact list updated
- Inform Managing Director if any problem arises, dealing with manufacturers, suppliers, and freight forwarders.
General Guidelines:
- Follow Company’s guidelines to maintain a safe and proper work environment.
- Able to work independently and work cooperatively in a team setting.
- In-job-Training for above position will be offered.