Thank you for your interest in our Part Time Virtual Assistant to Integrative Tele-health Physician! We are seeking a reliable, creative, flexible, energetic, and enthusiastic Office/Project Manager to join our successful Integrative Wellness Center in Boulder.
This Job Is Ideal for Someone Who Is:
- Dependable -- more reliable than spontaneous
- People-oriented -- enjoys interacting with people and working on group projects
- Detail-oriented -- would rather focus on the details of work than the bigger picture
- Innovative -- prefers working in unconventional ways or on tasks that require creativity
- Achievement-oriented -- enjoys taking on challenges
We offer a pleasant, professional, and inspiring telemedicine environment. Experience in office management and healthcare is preferred. Competitive compensation is offered based on skills and experience.
The work schedule is 20-29 a week:
- Typical start time: 8AM PST or 9 MST
- Typical end time: 5 PM PST or 6 MST
If this sound like you, please apply:
- Passionate about holistic health and integrative wellness
- Able to prioritize while ALWAYS putting patients first
- Knowledgeable in integrative health care, health care management, practice management experience
- Detail oriented and HIPPA compliant
- Ability to multitask, prioritize, and problem solve (providing management with multiple solutions to make a quick decision
- Patient and calm demeanor assisting patients
- Professional communication with Pharmacies, Labs, patients
- Knowledgeable in medical billing, providing Superbills with thorough information, Diagnosis ICD Codes, Procedure Codes
- Experience working with electronic medical records and HIPAA compliant patient portal CHARM EHR
- Proficient or experience ordering through FullScript, Wellevate, Online Dispensaries
- Willing and able to learn accounting, scheduling, and Lab platforms such as LabCorp, Quest, Great Plains Labs.
- Ability to project a positive, warm, and professional image
Required Experience:
- Preferred Two Years of office management experience and one year of nutrition, holistic health coaching, nursing.
- Computer skills: proficient in Adobe Suite and Microsoft Office tools, Mailchimp, CRM, Google drive.
- Electronic Medical Records, 2 years (Preferred)
- Office management, 2 years (Preferred)
Education:
- High school or bachelor’s degree in healthcare related field, holistic health coaching or business management (Preferred)
Primary Job Duties: Manage front desk, including but not limited to:
- Answering telephone calls using ring central
- Take accurate messages according to business templates
- Use of practice management software to track payments, schedule, generate receipts, create billing and manage appoints.
- Manage our online scheduler which includes client/doctor scheduling
- Daily accounting maintenance
- Write emails in Mailchimp as needed
- Provide office leadership
- Create a positive environment for patients and doctor
- Own back-office organization (refilling prescriptions, filing patient electronic medical records, billing)
To apply:
Please upload both your resume and cover letter containing the following information:
- Tell us about yourself and what you enjoy outside of work.
- Why are you interested in this position? What aspects of this position, and of this business, is most appealing? Why would you be an asset to this office?
- What is your opinion on alternative health? (ie. Non-western medicine)
We look forward to meeting you!